What fire protection software does
Fire servicing is a recurring obligation attached to physical equipment. A hydrant booster, a wet system, a panel and a set of extinguishers each have their own test cycle, their own pass criteria and their own history. The work is only defensible if you can show, device by device, what was tested, when, by whom and what happened to anything that failed.
That is what fire protection software is for. It holds the asset register, generates the routine work at the right frequency, gives technicians a structured checklist on mobile, captures defects with photographic evidence, drives those defects through quoting and rectification, and produces reporting that stands up under audit.
Generic job-management tools can invoice a visit. They generally cannot tell you which of the 4,000 devices across your portfolio are overdue, or produce a defect register per site that a building owner can act on.
Core capabilities to look for
Recurring inspection scheduling
Set service frequencies against each asset or site and let the system generate the work automatically, so monthly, six-monthly and annual routines never rely on memory or a spreadsheet.
Asset registers by site
Extinguishers, hose reels, hydrants and boosters, pumps, detectors and panels, emergency lighting, fire doors and sprinkler systems - each with location, barcode or QR tag, and full service history.
Configurable inspection checklists
Build pass/fail checklists per asset type with conditional questions, photo evidence and technician sign-off. Generate a starting checklist with AI, then adjust it to the way you work.
Defect to quote to repair
Raise a defect against the asset during the inspection, attach photos, quote the remediation, convert the accepted quote to a repair job and keep the evidence trail on the asset record.
Audit-ready reporting
Produce site and portfolio reports showing what was inspected, what failed, what was rectified and what remains outstanding - the evidence an auditor or building owner actually asks for.
Native offline mobile app
Technicians complete checklists in plant rooms, basements and remote sites with no signal, then sync when they are back in coverage. Nothing is retyped in the office.
Compliance varies by market
The obligations differ, but the operating pattern does not: fixed frequencies, recorded tests, tracked defects, retained evidence. Fieldmagic is configured to your regime rather than shipped with one hard-coded.
Australia & New Zealand
AS 1851 routine service records, defect registers and reporting for annual statement obligations.
Fieldmagic in AustraliaUnited Kingdom
Fire risk assessment follow-up actions, extinguisher and emergency lighting servicing records under BS 5306 and BS 5266 regimes.
Fieldmagic in the UKUnited States & Canada
Inspection, testing and maintenance records aligned to the NFPA codes your AHJ enforces, with deficiency tracking.
Fieldmagic in the USThis page is general information about software capability, not compliance advice. Always confirm your obligations against the current standard and your local authority.
Who it is for
Fire protection contractors
Multi-technician crews running scheduled routines across hundreds of sites, plus reactive callouts and remedial works.
Facilities and building managers
Owners and managers who need visible proof that servicing happened and defects were closed out.
Multi-trade service businesses
Companies that do fire alongside HVAC, electrical or security and want one asset and job platform, not four.
Go deeper
AS 1851 inspection checklist guide
How routine service records are structured in Australia, and how to build checklists that produce them.
Fieldmagic for fire protection
The workflow in detail: assets, inspections, defects, quotes and reporting.
Fieldmagic vs Uptick
A full inspection and defect platform on a true multitenant cloud, at a materially lower cost.
Fieldmagic vs Simpro
No-code configuration, built-in forms and maintenance planning without add-on modules.
Fire protection software questions
- What is fire protection software?
- Fire protection software manages the asset registers, recurring inspection routines, defect records and compliance reporting a fire servicing business runs on. It replaces spreadsheets, paper checklists and generic job software with an asset-centric system where every test, defect and rectification is recorded against the specific device at the specific site.
- How is it different from general field service software?
- General field service software is built around jobs and invoices. Fire work is built around assets and evidence: the same hydrant is tested on a fixed cycle for years, and you have to be able to show what was done each time. Fieldmagic keeps the asset at the centre, so inspections, defects, quotes, repairs and reports all attach to the device rather than to a one-off job.
- Can inspection checklists be tailored to different standards?
- Yes. Checklists are configurable per asset type and can be shaped around the frequencies and test items your jurisdiction requires. You control the questions, the pass/fail logic, the photo requirements and which fields technicians see on mobile.
- Does it work offline?
- Yes. The mobile app is native and works without connectivity, which matters in plant rooms, basements, tunnels and rural sites. Completed checklists, photos and defects sync automatically once the device is back online.
- How do defects become billable work?
- A technician raises the defect during the inspection with photos and notes. The office turns it into a remedial quote, and an accepted quote converts to a repair job scheduled against the same asset. That loop is where most fire businesses recover revenue they were previously losing.
- What does it cost?
- Fieldmagic is free for up to 5 users, with paid plans published on the pricing page. You do not need a sales call to find out the price.
See it against your own asset register
We will walk through a real fire servicing workflow - schedule, checklist, defect, quote, repair, report - using asset types you actually maintain.