All industries
Facilities & property services

Facilities maintenance across buildings and portfolios

Facilities teams juggle dozens of trades, contracts and buildings. Fieldmagic provides one register of assets and one schedule of work across the whole portfolio.

Facilities manager reviewing maintenance work on a tablet in a building lobby

Assets facilities management teams track

Building services plantLiftsFire systemsGrounds & landscapingCleaning zonesRoofing & fabricWater systemsCar park equipment

Every asset carries its own service history, routines, defects, documents and costs - so the record follows the equipment, not the paperwork.

Sound familiar?

Each trade reporting in a different format
PPM compliance impossible to prove across a portfolio
Subcontractor costs landing after the budget is spent
Reactive requests arriving by email and getting lost

What facilities management teams use Fieldmagic for

01

Portfolio-wide visibility

See planned and reactive work across every building, with cost and completion tracked by site.

02

Subcontractor coordination

Assign work to subcontractors, capture their reports and keep costs against the right contract.

03

Planned preventative maintenance

Generate annual PPM schedules from the asset register and monitor compliance month by month.

04

Budget control

Track committed and actual spend per site so you can report against maintenance budgets.

Workflow

From schedule to invoice

  1. 1Load the portfolio asset register
  2. 2Publish the annual PPM schedule
  3. 3Triage reactive requests to trades
  4. 4Track subcontractor completion and cost
  5. 5Report compliance and spend per site

Key capabilities

  • Multi-site contract management
  • Planned preventative maintenance
  • Vendor and subcontractor jobs
  • Budget and cost tracking
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Built for the whole team

Who uses it, and what they get

Facilities managers

See planned and reactive work across every building with completion and cost tracked by site.

Contract administrators

Publish the annual PPM schedule from the asset register and monitor compliance month by month.

Subcontractors

Receive jobs, complete mobile forms and submit evidence in a consistent format.

Finance

Track committed and actual spend per site against maintenance budgets.

What changes once you're running

One portfolio-wide view

Assets, work and cost for every building sit in a single system rather than per-trade silos.

PPM compliance you can prove

Scheduled versus completed work is reportable per site, per asset class and per period.

Budget surprises reduce

Subcontractor costs are captured against the contract as work is approved, not at invoice time.

Frequently asked questions

See Fieldmagic on your facilities management workflow

Walk through your assets, routines and reporting with our team - or start free with five users, forever.

View pricing

Other industries

Fire protection

Manage fire system inspections, hydrant testing, extinguisher maintenance and compliance reporting in one place.

HVAC

Schedule preventative maintenance, track unit service history and dispatch technicians with the right skills.

Plumbing

From emergency callouts to planned maintenance, keep jobs, quotes and invoices moving from the field.